Let’s say you have a few numerical columns [A], [B] and [C] in your table and want to sum them to the new column in Power Query or Query Editor in Power BI.
Three numerical columns we want to sum in the new column
In Power Query we have special buttons for this:
Sum of columns in Power Query is easy as 1-2-3
For example, we want to sum columns [A] and [C]. Just click (holding Ctrl button) column headers you want to sum, then go to “Add Column” – “Standard” – “Add”, and you’ll get a new column named “Addition” with the row-by-row sum of desired columns:
Sum of columns [A] and [C] – sure it is
If we want to add three columns at a time, then we’ll also get a desired result:
What we’ve expected? Just simple sum of [A]+[B]+[C]
But if in this table we want so sum columns [A] and [B], we are not expecting a pitfall, aren’t we?
What could go wrong?
The reason of this behaviour is simple and it reveals itself when we look at our data a little bit close: there is a null in column [B] in that row. In Power Query formula language (M) the expression null + value always returns a null (see this excellent post of Ben Gribaudo about null type and operations with null values).
But why we get a correct result when we sum up three columns? It is because Power Query uses different formulas when we sum two columns or three and more columns:
List.Sum function used in this case ignores null values and sums up only numerical values. Indeed, it gives more intuitive result, but on the contrary has not such intuitive syntax of simple addition.
I do not know what is the reason of such difference, and already complained to the development team. But if you rely on the buttons there, then you have to be aware of such behaviour.
What is the possible solutions there? It depends on what you want to get as a result, but in any case you should take a look at the formula bar and decide what to correct there:
If the logic of your calculations assume that value + null = null, then you should use simple + symbol between column names.
If you want to get value + null = value, then you should use List.Sum finction, like in that example: List.Sum({[A], [B], [C]})
THE SAME BEHAVIOR Power Query shows when you’ll try to multiply two columns and three or more columns: with two columns there will be the simple * symbol, with three or more columns there will be List.Product function used.
Ok, it is a really short post which I planned to (and ought to) write a long time ago…
Recently I needed to do the very simple thing in Power Query. I have the column of numbers and need to check if the values in this column are less than N and then put a corresponding text value in the new column. The function for the new column is something like this:
M
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=if[Values]<5then"A"else"B"
Actually some values are not a numbers but nulls:
Data contains nulls and comparison return an error
And this simple calculation returns an error for these values!
Why? There is the catch, which is hidden in the depth of documentation (actually on the page 67 of the “Power Query Formula Language Specification (October 2016)” PDF which you can obtain there.
This is a very short post, just to make a reminder and possibly expand knowledge for me and my readers.
Sometimes, specially when working with calendar tables, we need to calculate ISO Week Number for certain date. There is no native functions in Power Query / M language / Power BI to get ISO Week number, so to obtain the desired result you need to write your own function.
Thanks to Catherine Monier, Microsoft Excel MVP, for providing the link to the “Date to ISO Week” M function already written for us. There also another function for converting ISO Week date (format input like: 2017-W02-7) to the normal date:
This function is not so hard to develop, I think, but it is always better when somebody gives you ready-to-use solution, isn’t it? 🙂
List.Generate is the powerful unction of M language (the language of Power Query aka “Get & Transform” for Excel and Power BI query editor), used for lists generation using custom rules. Unlike in other list generators (like List.Repeat or List.Dates), the algorythm (and rules) of creation of successive element could be virtually any. This allows to use List.Generate to implement relatively complex get & transform tasks.
Although there are few excellent posts about this function uses (for example, Chris Webb, Gil Raviv, PowerPivotPro, KenR), I always I always lacked a more “clear” description — «How it actually works?» or «Why don’t it work?» and, at last, «What did the developers kept in mind when create this function?»
Generates a list of values given four functions that generate the initial value initial , test against a condition condition , and if successful select the result and generate the next value next . An optional parameter, selector , may also be specified.
Will you receive a list of four elements? Do you want to use an optional selector? Really? Why not?
In abandoned Power Query Formula Reference (August 2015) we can find the more clear description:
Generates a list from a value function, a condition function, a next function, and an optional transformation function on the values.
At least it is obvious that this function takes 4 arguments, all of type function:
Actually List.Generate uses quite simple loop algorythm. When creating an element of a new list, List.Generate evaluates a some variable (lets call it CurrentValue), which then passed from one argument-function to another in a loop:
Start value CurrentValue is the result of initial function evaluation.
Pass CurrentValue to condition function, check the condition and return true or false.
Ifcondition = false then stop list generation.
Ifcondition = true then create next element of the list with this rule:
If selector is passed to List.Generate and not is null, then pass CurrentValue to selector and evaluate its result.
Else (no selector at all or it is null) then the next element is equal to CurrentValue.
Evaluate next function with CurrentValue argument, and assign it’s result to the CurrentValue,so the new CurrentValue is evaluated next(CurrentValue).
Loop to Step 2.
As you can see from this not-so-technical description, the important difference of List.Generate from other iterator functions of M language is that almost all of others working in “For Each…Next” style (they have a fixed list to loop over), while List.Generate uses other logic – “Do While…Loop”, checking the condition before loop iteration. Subsequently, the number of elements in created list is limited only with “While” condition.
If we’ll write down the algorithm described above in other, non-functional language (like Visual Basic), it will look like that:
Visual Basic
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DimNewList AsNewList
CurrentValue=initial()
DoWhilecondition(CurrentValue)
Ifselector=nullThen
NewList.Add(CurrentValue)
Else
NewList.Add(selector(CurrentValue))
EndIf
CurrentValue=next(CurrentValue)
Loop
Please note:
initial funciton has no arguments and its evaluated value is equal to its excression value.
Even when you try to write the initial function with arguments you cannot pass any argument to it, because it called somewhere inside of List.Generate.
To be honest I do not understand why initial IS a function but not a simple expression or value. May be there are reasons for it.
initial functionevaluated first
But, if the first call of condition function will return false, a list will not be created despite the initial function was evaluated.
In case of condition result is true then evaluated initial(or evaluated selector)will be the first element of the list. That’s why initial and next usually return same-structured values of the same type.
condition, next and selector got evaluated CurrentValueas an argument, but they don’t have to use it. Actually these three functions clould ignore CurrentValue, and use some other logic behind.
But, to be honest, I can’t imagine a situation when condition (or next ) do not use CurrentValue, because it leads to endless loop or list won’t be created.
selector evaluated despite of the result of next evaluation on the current loop iteration.
next always evaluated BEFORE the subsequent list element will be created (2nd and following).
When you create a list using some API calls (for example, you send GET or POST requests to API in initial and next functions), you should consider the following:
API will be called at least once (when initial is evaluated).
The number of API calls will always be at least one more than number of elements in created list (this excessive call is the result of the last next function evaluation, which didn’t passe the condition)
It is convenient when both initial and next return value of type record. This greatly simplifies the addition of counters and passing additional arguments for these functions (for example, one of record fileds is main data, second is counter, etc.).
Resuming, List.Generate is the powerfull tool, looking more complicated than in fact. Hope this post made it more friendly and comprehensible. 🙂
Please add your votes to these improvements – I’m sure they can not only save you a few rows of code but also can save you from potential pitfalls when working with raw Excel data.
When you import data from an Excel workbook to the Power Query or Power BI from entire sheet, be careful, there is a pitfall.
After linking to an external Excel file there are three options of data extracting available:
From table (table-formatted range of cells in the sheet),
From custom named range of cells,
From entire sheet
In the first case, a Table object is already structured data with columns’ names, automatically transformed to PQ tables. In the second case, Power Query shall give the named range generic titles (Column1, Column2, etc.) and then work as before.
However, it is often the case that data are not structured in a formatted table or named range, and it can be difficult to transform them to such view before import. There can be many reasons for that, e.g., cells format is to be saved (merged cells are no longer merged after transformation) or there are too many files to transform them manually.
Data on a “raw” sheet
Fortunately, Power Query can extract data from the whole sheet. To get data from unformatted sheet you do not need to perform any special actions: just connect to the file, find the needed sheet (it will have “Sheet” value in the [Kind] column) and get data by retrieving its content from the [Data] column:
Excel sheets available as data sources just as tables or named ranges
The question is: what data range will be retrieved in that case? There are 17 179 869 184 cells on an Excel sheet (16 384 columns and 1 048 576 rows). If Power Query try to get them all, there will be huge memory consumption and performance leak. However, we can ensure that usually number of imported rows and columns is about the same as the number of rows and columns with the data may be slightly bigger.
So how Power Query defines a data range on a sheet? The answer is out there if you familiar with VBA macros and have enough experience with an Excel object model (but I think you will not be glad with this answer).
‘M’ (a Power Query Formula language) is a very powerful and interesting, but sometimes it could be a little confusing because of its lazy behavior.
Yesterday a friend of mine asked me for help with custom API connector in Power Query / Power BI. This connector has to work as follows:
Post report requests
Wait for reports completion
Download reports
On the step 2 my friend used Function.InvokeAfter() built-in Power Query function, which supposed to pause code for a few seconds. But his code didn’t worked as expected – It looks like there are no requests posted at all.
We’ve found a solution to his task, but to make a long story short, there is what I have found from this case.
As we can imagine from ‘M’ evaluation rules, to get “a” we need to calculate “b” first. We can suppose that before evaluation of value “a” there goes value “b” evaluation. So, we’ll get “b” (current time), then extract current time from the same current time and get zero.
No way. The result is about -2 seconds: -00:00:02.0183210
Why? It is not so obvious, but there is a very easy answer: ‘M’ evaluates a value from left to right. When ‘M’ check for the a expression, it calculate first part:
The result of “b” is the local datetime with 2 seconds delay, so it is two seconds later than “a”. Of course, a – b approximately equals to -2 seconds.
There I changed evaluation order in the “a” expression, so now “b” is evaluated first, then second part (
DateTimeZone.LocalNow() ) is evaluated. As this evaluation is very quick, we have no delay and got the same time as in “b”. The new result is 0, zero.
So, what I have found here is that relatively complex expressions in ‘M’ evaluates from left to right.
There is another interesting result. Let us see the next code:
The result of this code should be a list with two values. What I expected from previous example? There should be something like {-2, 0}, like results of previous calculations.
No way. The result is {-2, 2}:
Why there is a different result?
The reason is the lazyness of ‘M’: when the first element of the list evaluated, then it works like in example above: evaluate “a” then evaluate “b” (plus 2 sec), extract “b” from “a”. But for the second element ‘M’ did not make any evaluations of “a” or “b”. They already evaluated, so, as “b” is bigger than “a” for 2 seconds, extraction gives me +2.
Now I can easily explain why: when evaluating the first element, b-a, the “b” evaluated first, then “a”immediately evaluated and it equals to “b”, and we get a zero as the result of extraction. Already calculated “a” and “b” then swap their places and give us the same result.
It looks as a very interesting finding for me. I think I have to keep it in mind when I’ll try to implement some time-delayed evaluations in queries.
There are many ways to get a value from parameters table and then pass it to query. One of this methods uses direct selection of unique parameter name. I think it worth a post.
Items selection: brief reminder
As I described in my first ever post “Absolute and Relative References in Power Query”, when we would like to refer to a single item in a list or a cell in a Power Query table, we can use
Name{Argument} syntax:
TableName{Row} or
ListName{Element} . If
Name is a table or list, and
Argument is number, then it is simple: we asking for a row or element of such position.
The most commonly used syntax for single cell addressing in tables is
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Table{RowNumber}[FieldName]
But it is often omitted that if
Name is a table,
Argument could be not a number but a record:
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Table{Record}asrecord
Quick filter for unique values
Value passed as
Record in this expression works like a filter for a matching field in the table. For example,
[empl_name=“John”] .
How it works and what is in it for practical uses?
If
our table has a column named
empl_name
and
row with value “John” in this column could be found,
and
this row is unique (i.e. there is only one row with value “John” in column
empl_name , matching to the
Record ),
then entire record (i.e. row) will be returned as the result of this expression. In other words, a unique matching record from the table.
But there is one important restriction: if there is no unique matching row in the table, an error is raised.
So, when
Table{Record} returns a desired result, it has type of record and we can reach a single item from this record by referring to desired field in it:
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Table{Record}[Field]
We can see this method in action when we build query to a table from Excel file. Power Query will create such string of code automatically:
How Power Query refers to a table in Excel workbook
Implications
For example, we would like to implement table for passing user-defined parameters to Power Query (I recommend this great post “Building a Parameter Table” by Ken Puls):
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myTable=#table(type table [param = text, value = text],{{"Name","John"},{"Department","Sales"}}),
person=myTable{[param="Name"]}[value],
dept=myTable{[param="Department"]}[value]
In this example in the first row we create a parameters table with columns param and value that is supposed to be a parameters table for use in other queries.
Hardcoded parameters table (just for sample)
Then we got a parameter’s value by applying “record filter” and selecting desired field (
[value]):
Now we can quickly get “Name” parameter’ value from the table above
And “Department” parameter’ value from the table above. Any unique parameter.
What are the benefits in this approach?
First of all, we do not need to remember a desired parameter row when coding (what if user swapped rows in parameters table?).
Then, we do not need to filter parameters table each time to get a desired value.
And also we can check for parameters table integrity – if there will be several rows with the same parameter name, or missing parameter value, or missing field, then we’ll got an error and can handle it.
And, don’t forget that this
Table{Record} method has a lot of other uses – when we really need to get a record as a result of expression. Also we can pass a more complex (with 2 or more fields) record as filter.
And
Argument record could be a result from other queries. Lets name this query as “QueryRecord”:
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let
Source=#table(type table [Name = text, Department = text, Region=text],{{"John","Sales","AL"},{"Jim","IT","FL"}}),
In my mind List.Accumulate is one of most undocumented and most underestimated functions in Power Query ‘M’ language. In this post I would like to continue explanation of this very interesting iterative function.
The seed argument (or as we call it the initial state), should be of the same type as the first argument of your accumulator function and of the same type as of the function’s output.
Now I want to add more details to an explanation of the List.Accumulate arguments’ behavior:
We can pass a seed value of any allowed in Power Query data type to function. What we can pass as a seed: table, list, number, date, record, null, duration… anything.
Actually (and here I’d like to correct Gil) function’s output type is independent from the seed type.
Function output type depends only from data type returned by accumulator sub–function. Real output type could be any:
The first (state) argument in accumulator sub-function has to be the same type as seed value only at first iteration and only if state argument is used in accumulator (I really see no sense in manipulations without using state argument, but you can do it, that’s why I noted it). After the first iteration the accumulator result will totally depend on what this sub-function does (as shown above).
The list elements could be used in accumulator sub-function. Could be not. You can use the list only as iteration counter – accumulator will perform its manipulations as many times as the count of list elements. This means that you can use List.Accumulate as “For Each … Next” loop (which has as many steps as a count of elements in list).
Let us try to look at how those features could be implemented.
SUMPRODUCT () in Power Query
For a starter let’s try to convert the famous Excel function, SUMPRODUCT, to Power Query function.
Why we really need it?
There are a lot of ways to implement SUMPRODUCT in Power Query. For example, we can add custom column with formula like this: = [Amount] * [Price] and then just get the sum of it. It’s easy and clear, except we need to add this helper column to get just one number.
But let suppose we have got two lists by some query manipulations and these lists are not columns in any table. We can transform them to tables, and then somehow combine those tables, perhaps with Index column, and… looks not as easy as it was with columns in one table?
SUMPRODUCT itself
With List.Accumulate we can do it with just one row of code:
Here we got two lists of the same size, MyList1 and MyList2
We’ll use one of lists as an list argument of List.Accumulate. We actually will use its elements in calculation, but also the count of list elements will be used as a counter to iterations inside our function.
As the seed argument we used a record: [Sum=0, Index =0], where Sum will be used as field for calculation and Index will be used as list’s current position counter.
We can describe the accumulator function as follows:
For Eachcurrent elementIn MyList1
Multiply current on MyList2{state[Index]} (where state[Index] is the value of Index from previous step or from seed if it is first step)
Add the result to the state[Sum] (where state[Sum] is the previous/seed value of Sum)
Increase previous/seed value of Index by 1
Next
At the end of the loop we have the result as a record of two fields: Sum and Index, as a result of Accumulate. We need only Sum field value, so we just add this filed name in square brackets at the end of row to get its value. Actually it means “give me the value of the [Sum] field from List.Accumulate result”.
SUMPRODUCT() UDF for PowerQuery/’M’
You can easily transform code from above to the one-row function for future uses:
As you can see from his post, List.Accumulate takes a list as an input parameter, and then, starting from initial seed value, invokes the same accumulator function on each element of list, consequently.
You just need to remember than List.Accumulate can use two parameters in accumulator function, state and current: state (i.e. current result of previous calculations) of accumulator and a current element from given list. Final result will be a value that we got on the last iteration of accumulator function. Please note that seed value actually used as the first state value in accumulator.
The power of List.Accumulate is in iterations: we will execute accumulator function as many times as the number of elements in list. So, if we have an algorithm that needed repeating calculations on list members or as much times as list members count, List.Accumulate is the answer.
I found a small algorithm that shows a practical use and core concepts of List.Accumulate: conversion from binary number to decimal. In this algorithm bits of the binary number are used one by one, starting with the most significant (leftmost) bit. Beginning with the value 0, you need to repeatedly double the prior value and add the next bit to produce the next value.
So, if we would like to convert binary 11012 to decimal number 1310, we need to split binary number to the list of bits:
{1,1,0,1}
Then we take seed value of 0 and perform next operations: double the prior value and add the next bit, repeat while we have bits:
In this algorithm we can see all parameters for List.Accumulate: given list of bits from binary code, initial seed value of 0, state of accumulation transferred from the one step to the next step, and current element of a list (current bit).
To implement this algorithm in Power Query List.Accumulate we just need to get a list from given input, for example it is a text string: “101010”
Iterations with List.Accumulate
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BitList=Text.ToList("101010")
// here we’ll get a list of text symbols,
// so at the next step we need to implement type transformation
The result could be nothing than 42, it’s quite universal 🙂
I hope that this example will help you to find more practical implementations of List.Accumulate. And if you remember that initial list could be used just as iterations counter, and a seed value could be any… to be continued.
